Release Notes
2025.5.2 - Identify the Agent Source, Exception Handling for Custom scenario
This release has minor improvements Features Process Route Agent pop-up has now the column Process Agent Source( Teams only ) to highlight the agent determined based on Teams and Responsibility. Process Builder Agent pop-up now displays the name of the user instead of just the User Id. Customization is adjusted to Create version and Add Active version is 2 steps so that the version could be activated separately in each system without transporting them Bug Fixes / Improvements Fixed the issue that additional agents added in the Process Builder were not addressed while creating the workitem for process route item even though it was displayed in the Possible Agent of Process Route. Fixed the issue with agent determination failed for send email use case even when the Process Builder did not show the task in RED highlighting a possible error. Fixed the issue that the task creation was skipped when the task subject was not maintained in the customization. Fixed the issue with sequential tasks added to a parallel task in Process Builder creating WorkItem in wrong sequence. Adapt the code changes for S/4HANA 2025 with changes in CDS views as the existing views in 2023 were removed here and the usable of unreleased CDS had to be adjusted. Fixed the issue with agents deselected in Process Builder or Process Route Team Definition, not addressed with Workitem and remove them from Email sent Fixed the issue that when MDG-M sends empty data without MDG change request number, background task getting completed. Fixed the issue that the Task marked as Optional is BRF+ was allowed to delete which was only supposed to disable and have a history of it in the UI for Process Responsible to evaluate later on
2025.5.1 - Adapt code for S/4HANA 2025, Navigate to Teams from Agent Source in Process Builder
This release has minor improvements Features Process Builder Agent Pop-up provides the information on the source of the Agent with navigation to Team in case the agent source is Teams and Responsibility Bug Fixes / Improvements Adapt the code changes for S/4HANA 2025 with changes in CDS views as the existing views in 2023 were removed here and the usable of unreleased CDS had to be adjusted.
2025.5.0 - Process Builder Integration, MDG Integration and other bug-fixes
This release has major improvements Features Process Builder has now the feature to regenerate in case there are any changes in the Change Record or the Task rule. Regeneration has to be triggered manually by the user before performing process action. Regeneration can be done with or without version. Regeneration with version provides the option to copy custom tasks added manually by the user. Finalize action should be performed to continue with the regenerated version. Fixed the issue with parallel task and sequential task adding to the right hierarchy of the Process Builder tree Editing and Deactivating of task is restricted to only optional task as per BRF+ Deleting of task is possible only for custom added task Deactivating a parent task automatically deactivates its child tasks, and a child task cannot be activated independently. For more details, refer to Process Builder MDG-M Integration is now part of Change Record processing
2025.4.0 - Process Builder, T&R Mass Upload Fiori App and other bug-fixes
This release has major improvement Features New Fiori App – Mass Upload of Teams and Hierarchy Replaces the previous report program for mass uploads. Allows users to download a template with existing data and upload Teams and Responsibilities in bulk. Supports Create, Update, and Delete actions for Teams, Members, and Responsibilities. For more details, refer to the Mass Creation & Update of Teams Hierarchy via Fiori App The existing report delivered with 2025.2.0 - Dynamic Field Control and Mass Creation of Teams Hierarchy has been deleted. Process Builder – New Component in Change Record UI
2025.3.1 - Extend the Agent Types for Process Route and Process Control Bugfixes
This patch includes minor features and fixes for a few small to medium-priority bugs. Detailed information is provided below. Features Adapt to the newly released feature from SAP to address agent of Change Record Change Creator and Change Responsible was addressed with XCM as agent type “CR” With new release from SAP now there are 2 agent types “CZ” and “CX” which are used to address Change Responsible and Change Creator respectively XCM is now adapted for the usage of agent types “CX” and “CZ” in addition to the existing agent type “CR”
2025.3.0 - Migration to Change Record and CR Item Status Change on milestones
Following earlier releases that enhanced the process, we continue to improve the process implementation and in addition we started to provide options to transfer the existing Engineering Change Record created in ERP to the S/4HANA Change Record solution. Features Migrate existing ECR Existing ER created in ECC system can be transferred to S/4HANA and be part of Change Record Migration can be controlled based on various criteria with the XCM Migration Cockpit that helps to filter Engineering Record(ER) based on its header fields. Authorization control enables the access to READ-ONLY and EDIT user for the Migration Cockpit. Options to set one time customization mapping for all ER or for specific ER is possible. In addition Migration Cockpit provides option to overrule the configuration for specific ERs for single record or in mass selection. Item Status Change Change Management being responsible in driving the changes of different Objects which are added as Item to the Change record, the automatic update of its status reduces human effort and streamlines process quickly by the system Item status change is achieved with a BRF decision table which could be used to map the Change Record status change on which the item status change should occur BAdI is provided to implement for each Object and solution from XCM providing the implementation for MAT, RCP, SPC and DIR Improvement to Teams Mass Upload Download file is defaulted with file name and xlsx extension Possible to Download file template with existing content based on Team Type Bug Fixes Added T-Code for BRF+ Generate Program and Teams Upload Improved the option to select more than one user for the Additional Agent with agent type ZA and create work-item with all users resolved for this agent type
2025.2.1 - Extended agents through exit implementation
This patch includes minor features and fixes for a few small to medium-priority bugs. Detailed information is provided below. Features Agent determination can be based on predefined Agent for Agent Type “ZA” Extended agent functionality is to address scenarios where the agents determined from the CR header and Teams hierarchy do not meet the requirements, BRF+ can be configured for the relevant task. Additional agent resolution logic can then be implemented using the BAdI /XCM/PR_EX_ADD_AGENT, enabling agent assignment based on CR header fields or other parameters. Multi-language support added for approval task subjects and descriptions It is important to provide clear instructions to users regarding the tasks they need to carry out. Providing these task descriptions in multiple languages is essential to ensure easy understanding. Since the standard functionality does not support this, XCM has enhanced this functionality to display the task description and subject in the user’s current language, based on the settings in their user profile on the Fiori Launchpad. For more details, refer to the screenshots below and for the customizing steps, refer to the Process Control - Task Configuration → IMG Customization Bug Fixes Custom field prefixes were previously limited to 3 characters; this limitation has been updated to support 5-character prefixes (e.g., /COV/). Additionally, a minor issue in the Mass Teams creation program has been resolved. The program now includes the option to download upload results in Excel format.
2025.2.0 - Dynamic Field Control and Mass Creation of Teams Hierarchy
As part of our ongoing efforts to enhance XCM functionalities and improve the efficiency of our customers’ Engineering Change Management Processes, we have introduced the following additional features in this release: Features Dynamic Field Control Standard and custom field properties are supported See Dynamic Field Control for more details on this feature and how to configure it Mass creation of Teams Hierarchy ABAP program: /XCM/TR_TEAMS_MASS_UPLOAD is provided to download the input file template Populate this template with your Teams Hierarchy data and use it as input for the upload program. For more information, refer to Unknown Post Authorization Handling for Status Changes New Authorization object, /XCM/CR, is now available. which is used to restrict status change actions to users with the appropriate authorization. Bug Fixes/Improvements Process Task ID length has been increased to 30 characters to provide descriptive name to the task Provided a BAdI for creation of a follow-up task for a particular user decision Follow up task creation in decision exit using BAdI Notification emails are now sent to recipients Outlook when a new work item arrives.
2025.1.0 - eXtended Process Control
Welcome to the first officially released XCM - eXtended Change Management Release Notes! Going forward, every new release of XCM will be accompanied by a post, like this one, giving you an overview of all significant new features and bug fixes (If any). Features This release includes the following features: Advanced process control of SAP S/4HANA Change Record Improved process routing for enhanced automation and efficiency using a single generic template. Eliminates the need for manual creation of process route templates by automatically generating routes based on BRF+ rules. For more details on this functionality and how to configure it, see the Advanced Process Control Framework Advanced Process Control Framework Automated Agent Determination using the Teams and Responsibility Management Automated agent determination for process route tasks based on the Change Record context parameters. Agent determination respecting the hierarchy of Business parameter based on each organization. For detailed information on this feature, including its functionality and configuration steps, refer to Agent Determination Dynamically PLM CR Inbox: Centralised workflow inbox for Change Records, providing improved visibility with the addition of the Change Record header fields and streamlined management of process tasks. Bug Fixes None